PRIVACY POLICY

PERSONAL INFORMATION IS IMPORTANT TO US //

  1. We are committed to safeguarding personal privacy. We recognise that you have a right to control how your personal information is collected and used. Providing personal information is an act of trust and it is taken seriously. Unless given consent to do otherwise, we will only collect and use personal information as set out below.
  2. Throughout this Privacy Policy, we refer to your 'personal information', which means information or an opinion about an identified individual, or an individual who is reasonably identifiable whether the information or opinion is true or not and whether the information or opinion is recorded in a material form or not. Your full name, gender, date of birth, home address, home telephone number, mobile telephone number, email address and workplace contact details are examples of information which may constitute personal information. Personal information may also include information we may collect about your individual preferences.
  3. InstaPorta has developed and implemented its Privacy Policy with respect to personal information to reflect world best practice on privacy policies.
  4. In order to keep up with changing legislation and best practice, we may revise this Privacy Policy at any time without notice. We will post any changes to this Privacy Policy on our Websites, so we encourage you to check this Privacy Policy from time to time.

KINDS OF PERSONAL INFORMATION THAT INSTAPORTA  COLLECTS AND HOLDS //

       5. Personal information that may be requested includes, but is not limited to:

  • contact information such as your full name, date of birth, telephone number, mobile telephone number, current and valid email address, residential address and postcode;
  • your social media handles and login details including usernames;
  • location information;
  • more detailed contact preferences;
  • sensitive information about you;
  • photographs of you;
  • your occupation and information regarding your professional history and professional interests;
  • information regarding your education and qualifications;
  • information regarding your personal interests and interesting and relevant information about you;
  • financial details including your bank account details and PayPal details;
  • your online behavior and interests based on your online browsing activity;
  • information about your preferences, interests, and experiences with our products or services. This information is collected in order to tailor our communications to you and continuously improve our products and services;
  • information about your experience with our products or services or third party products or services listed on a Website;
  • information about your experience with our products or services or third party products or services listed on a Website;
  • your credit card details (where you purchase any products or services from us);
  • the contact details of third parties. If you are asked to provide details about other people, please ensure that these individuals are happy for their details to be given to instaPorta and used for the purposes set out in this policy (which may include using their details for marketing purposes)

6. When you use a Website, we may also collect personal information about you in the following general categories:

  • usage and preference information: we collect information about how you interact with a Website, including the pages you visit, your preferences and settings that you choose. We may do this through the use of cookies and other similar technologies that uniquely identify you;
  • device information: we may collect information about your mobile device such as the hardware model, operating system, preferred language, unique device identifier and mobile network; 
  • other information: we may also collect and log information such as your IP address, access dates and times, browser type and pages visited when you interact with a Website.

SENSITIVE INFORMATION //

7.We will only collect sensitive information with your consent and where you provide it to us directly. Where you provide us with any sensitive information (including, but not limited to, information about your sexual orientation, religious beliefs, medical and/or criminal history), we will only use this information for the purposes stated at the time of collection will share this information with our trusted third parties in the manner stated on the Website or in this Privacy Policy.

HOW INSTAPORTA COLLECTS AND HOLDS PERSONAL INFORMATION //

8.We will only collect or monitor any personal information about you with your consent including as provided in this Privacy Policy or if it is otherwise lawful to do so. The only personal information collected by us is what has been provided to or collected by us in accordance with this Privacy Policy or has been provided to us lawfully by third parties.

ACTIVE INFORMATION COLLECTION //

9.information may be collected (and combined) via our Collection Channels if you:

  • have previously provided us with personal information prior to this Privacy Policy coming into effect, either directly from you personally or via a third party;
  • sign-up and/or register to become a member of any Collection Channel;
  • submit any content to or participate in any way via a Collection Channel, including engaging with other users or taking part in campaigns;
  • subscribe to any newsletters, updates, alerts or news and media releases, or request launch or event information or information about our products or services or other information services as well as third party products or services;
  • submit any content to or participate in any way via a Collection Channel, including engaging with other users or taking part in campaigns;
  • subscribe to any newsletters, updates, alerts or news and media releases, or request launch or event information or information about our products or services or other information services as well as third party products or services;
  • participate in any offers, promotions or marketing activities;
  • interact with a Website for a specific purpose;
  • interact with or browse a Website generally; or
  • if you are a business we trade with, complete a credit application.

10. We may also obtain your personal information from legitimate third party sources including social media channels, list brokers and other data providers or organisations that share data in circumstances where it is lawful and/or you have given permission for them to do so.

PASSIVE INFORMATION COLLECTION //

11.As with many commercial websites and mobile and tablet applications, we may also collect information which tells us about visitors to our Websites. For example, we may collect information about the date, time and duration of visits and which pages of a Website are most commonly accessed. This information is generally not linked to the identity of visitors, except where a Website is accessed via links in an email we have sent or where we are able to uniquely identify the device or user accessing a Website. By accessing a Website via links in an email we have sent and/or by accessing a Website generally including when you are logged into an account, you consent to the collection of such information where it is personal information

12.As you navigate through our Websites, certain information can be passively collected (that is, gathered without you actively providing the information) using various technologies, such as Unique Device Identifiers (UDI), cookies, Internet tags or web beacons, and navigational data collection (log files, server logs, clickstream). This is dependent on the device used and the method by which an individual connects to the Internet. Your Internet browser automatically transmits to the Website you are browsing some of this anonymous information or personal information, such as the URL of the website you just came from, the Internet Protocol (IP) address, the UDI (if applicable) and the browser version your device is currently using. Our Websites may also collect anonymous information or personal information from your device through cookies and Internet tags or web beacons. You may set your browser to notify you when a cookie is sent or to refuse cookies altogether, but certain features of a Website might not work without cookies and this may limit the services provided by a Website. Cookies and other technical methods may involve the transmission of information either directly to us or to another party authorised by us to collect information on our behalf.

13.Our Websites may use and combine such passively collected anonymous information or personal information and/or information from various third party sources, including as described above, and may combine this anonymous information or personal information with other personal information collected from you to provide better service to Website visitors and users, customise a Website based on your preferences, compile and analyse statistics and trends, provide you with relevant advertising when you visit a Website or a third party website, and otherwise administer and improve a Website for your use. We may combine your visitor session information or other information collected through tracking technologies with personally identifiable information from time to time in order to understand and measure your online experiences and to determine what products, promotions and services are likely to be of interest to you. By accessing a Website, you consent to information about you being collected, compiled and used in this way.

PURPOSES FOR WHICH INSTAPORTA COLLECTS, HOLDS, USES AND DISCLOSES PERSONAL INFORMATION //

14. Personal information collected will be used for the following primary purposes:

  • To maintain the functionality of a Website, including the provision of information to you relating to the content available on the Website and e-commerce transactions conducted via the Website.
  • To send you any technical, administrative or legal notices important to our Websites.
  • To allow you to respond to opportunities, briefs or campaigns created by other users
  • To allow you to publish posts to your social media channels
  • To facilitate payments from you and to you
  • To provide you with information about your transactions (including uploading, access to, and receipt of content on a Website, and purchase transactions undertaken on a Website), content, services and products.
  • to provide direct marketing materials, events, special offers, competitions and promotions in person and via any medium including mail, telephone and commercial electronic messages (SMS (Short Message Service), MMS (Multimedia Messaging Service), IM (Instant Messaging), email) or any other form of electronic, emerging, digital or conventional communications channel.
  • To provide you with relevant advertising when you use our Websites or those of a third party.
  • To maintain our relationship with you.
  • To render services related to our company (such as after sales services and enquiries).
  • To provide you with newsletters via mail and electronic newsletters (e-newsletters) via commercial electronic messages.
  • To respond to customer enquiries, complaints and complaints handling.
  • To improve Website and system administration.
  • To obtain opinions or comments about products and/or services and to conduct other research and development.
  • To record statistical data for marketing analysis and to conduct market research.
  • To share personal information with our group companies, our promotional partners, trusted brands and their related bodies corporate and agents, and other trusted third parties in the manner described below.
  • If you are a business we trade with, to carry on our trading relationship with you including identifying and contacting you, invoicing your correctly, assessing the risks of providing credit to you or your business, and securing and recovering any debts owed to us.
  • Any other purpose as may be deemed reasonably necessary by instaPorta in the circumstances.

15. For the purposes described above, personal information may be shared with instaPorta group companies, instaPorta  promotional partners and their related bodies corporate, and other trusted third parties (and their directors, servants and agents). Failure to provide personal information may result in instaPorta being unable to provide you with certain content, information, upcoming opportunity, promotion, event or product information and/or accept content and promotion entries (where applicable).

16. In order to operate a Website or deliver a service (including for example, processing of credit card payments), personal information may also be shared with instaPorta group companies, selected service providers and their related bodies corporate, and/or other trusted third parties. InstaPorta group companies, selected service providers and/or other trusted third parties may be engaged by instaPorta  to perform a variety of functions, such as legal and accounting services, data storage, fulfilling orders, conducting market research, processing credit card payments, assisting with promotions and providing technical services for our Websites. These companies may have access to personal information if needed to perform such functions. Your credit card details are only used to facilitate your purchase. They are not used for any other purpose and will never be supplied to a third party other than instaPorta  or our relevant service provider. If you are a business we trade with, we may disclose your information to debt recovery agents or credit reporting bodies if necessary.

17. We recognize the trust with which you provide personal information, and except as stated in this Privacy Policy or as is otherwise lawful, such information will not be used or disclosed for any other purposes without consent. However, instaPorta reserves the right to use or disclose any information, including personal information, as needed to satisfy any law, regulation or legal request, to protect the rights or property of instaPorta, any member of the instaPorta  group, or any member of the public, to protect the integrity of a Website, to fulfill your requests, or to cooperate in any law enforcement investigation or an investigation on a matter of public safety.

CONTACT BY INSTAPORTA //

18. InstaPorta companies (and their directors, servants and agents), may contact you via telephone, SMS (Short Message Service), MMS (Multimedia Messaging Service), IM (Instant Messaging), email, post or any other form of electronic, emerging, digital or conventional communications channel using the information provided in order to contact you in respect of the primary purposes for collection of personal information as stated above.

19. InstaPorta  does not send advertising or marketing information without obtaining prior consent, for example the consent contained within this Privacy Policy, or as is otherwise lawful. If you receive communications from instaPorta  which you do not wish to receive, you may remove your name from the database in the manner indicated in the communication, including by utilising the functional unsubscribe/opt-out facility (if the communication is via commercial electronic message) or by contacting instaPorta  at the contact details in this Privacy Policy. Please allow 30 days for this request to be processed.

20. Despite removing your name from the database from receiving future advertising and marketing information, instaPorta  may send you non-commercial “Administrative Emails”. Administrative Emails relate to an instaPorta  user account and may include administrative and transaction confirmations, requests and inquiries or information about a particular instaPorta  user account. If you do not wish to receive such communications from instaPorta, you may remove your name from the database by utilising the functional unsubscribe facility.

ABILITY OF OTHERS TO VIEW INFORMATION //

21. InstaPorta  may provide areas on a Website where you can upload user-generated content, post or provide information about yourself, communicate with other users including commercial users and brands, provide reviews for content, products and/or services, utilise functionalities that allow you to post content to your own social media channels, or interact with or vote on particular content. This information may be shared with others and may be publically posted on our Websites, including without limitation, other social media platforms and other public forums in which you choose to participate. This information may become publically available and may be read, collected and used by others either on our Websites or outside of our Websites. InstaPorta  is not responsible for the conduct of others who may read, collect and use this information.

YOUR RIGHT OF ACCESS //

22. You have the right to access and review your personal information that may be recorded on the instaPorta  database. Information may be reviewed by contacting instaPorta’s privacy officer at the contact details contained in this Privacy Policy. Please allow 30 days for this request to be processed.

23.On a case by case basis instaPorta may determine that it is not required to give an individual access to personal information to the extent that it is lawful for instaPorta  to do so. If such a determination is made then instaPorta  will provide you with a written notice.

24.Where you are seeking information held on electronic file, or where you are seeking hard copies of personal information, we reserve the right to charge reasonable handling/ postage fees as appropriate.

25. With some personal information that may be stored, for example where it is held on program tapes, it is not practical to provide this information to you without charging an appropriate fee as we deem reasonable in those circumstances.

CHANGING AND DELETING THE INFORMATION WE HAVE ABOUT YOU //

26. Information contained on the database may be amended, or your preferences for contact from us changed, by contacting instaPorta’s privacy officer at the contact details contained in this Privacy Policy. Please allow 30 days for this request to be processed.

27. In the same way, a request may be made to delete personal information, and all reasonable steps to delete the information will be made, except where it is required for legal reasons. Deletion of information may result in us being unable to facilitate or provide you with information about certain transactions (including the uploading, access to, and receipt of content on a Website, and purchase transactions undertaken on a Website), other content, services or product information, upcoming promotion, competition or event information, and/or provide certain content, goods or services. 
We are not responsible for removing your personal information from the lists of any third party who has previously been provided your information in accordance with this policy.

STORAGE AND SECURITY OF PERSONAL INFORMATION //

28. InstaPorta  will endeavor to take all reasonable steps to keep secure any personal information recorded (including your credit card details), and to keep this information accurate, up to date, complete and relevant. We ensure only those necessary have access to your personal information. Personal information is stored on secure servers that are protected in controlled facilities. This service may be performed on our behalf and data may be hosted by our selected data storage providers.

DISCLOSURE OF PERSONAL INFORMATION TO OVERSEAS RECIPIENTS //

29. In some cases, instaPorta  may disclose your personal information to overseas recipients. InstaPorta  employees, data processors and other trusted third parties are obliged to respect the confidentiality of any personal information held by instaPorta. However, security of communications over the Internet cannot be guaranteed, and therefore absolute assurance that information will be secure at all times cannot be given. instaPorta  will not be held responsible for events arising from unauthorised access to personal information.

INSTAPORTA AND LINKS TO OTHER WEBSITES //

30. Our Websites may, from time to time, contain links to the websites of other organisations which may be of interest to you. Their inclusion cannot be taken to imply any endorsement or validation by us of the content of the third party website. Linked websites are responsible for their own privacy practices and you should check those websites for their respective privacy statements. InstaPorta  is not responsible, nor does it accept any liability, for the conduct of companies linked to our Websites.

31.We may use third party advertisements on our Websites. All third party advertising, if paid for, is paid for by the relevant third party advertisers and are not recommendations or endorsements by instaPorta or any of its affiliates. InstaPorta  is not responsible for the content (including representations) of any third party advertisement on a Website. Cookies may be associated with these advertisements to enable the advertiser to track the number of anonymous users responding to the campaign. We do not have access to or control of cookies placed by third parties.

RELATED INSTAPORTA WEBSITES //

32. All Websites operated by instaPorta will adhere to this Privacy Policy. The policies on the Websites of some members of the instaPorta group may vary, however, because of local customs, practices or laws.

SALE OF THE COMPANY //

33. If instaPorta merges with, or is acquired by, another company, or sells all or a portion of its assets, your personal information may be disclosed to our advisers and any prospective purchaser’s adviser, and may be among the assets transferred. However, personal information will always remain subject to this Privacy Policy.

PROBLEMS OR QUERIES //

34. If you have any questions about our Privacy Policy, or any problems or complaints about how we have collected, used, stored, handled and/or disclosed your personal information, please contact our privacy officer via email : info@instaporta.com